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Seamless and Painless: Good AP Automation Has to Play Well with Any ERP System

by Yooz U.S. Editorial Staff on 09.1.2020


Time and money are two of the most important resources for the accounts payable team. There’s the time spent to process invoices or expense reports from suppliers, employees and other partners. There’s the extra time spent locating and matching the (hopefully) digitized purchasing orders and receipts, catching duplicates and erroneous submissions, and finally routing them for approval and payment. Money, you guessed it, is the second key resource a company should aim to optimize. It still costs too much to pay bills - unless you have AP Automation with seamless ERP integration in place.  Data-driven mangers have long known that you can only manage what you measure, and we couldn't agree more. Keeping tabs on what you're being billed for is the first step to saving time and money in the AP function. But we want to go a big step further.


We believe every company -- large or small -- that wants to stay competitive in the era of digital transformation needs to adopt full-on AP automation integrated with its enterprise resource planning or ERP system.


Seamless means integrating with 250+ ERP systems 


ERPs come in many shapes and sizes. Some are simple and nimble affairs, tailored to the needs of small and midsized businesses (SMBs), others are powerful, big machines that let a multinational corporation track almost any input from purchasing and HR to marketing. No matter what flavor of ERP your company has chosen, it will work with Yooz. Since we built our platform for the cloud and around the notion of zero vendor lock-in, it doesn't really matter what ERP system your organization runs on.


Our AP automation software seamlessly connects to currently more than 250 ERP financial systems from Sage Intacct, CDK and Intuit QuickBooks to Microsoft Dynamics and Oracle. That number goes up almost daily. To get an idea of the top ERP systems we connect to, take a look at our list of ERPs.


The only thing that matters to us, and our customers, is whether this integration is really seamless an painless -- and therefore adds value to your work. Truth be told, many ERP systems are not fully automated. While they might say they streamline the AP workflow, they often don't include all the features necessary to handle the entire purchase-to-pay workflow from the moment an invoice comes in until an electronic payment is initiated.


Seamless means saving 80% in terms of time and money


Yooz has focused its R&D firepower on perfecting the accounts payable workflow for more than a decade. This expertise pays off in dollars and cents when companies tell us they save, on average, 80 percent in terms of time and money.


Being so well-connected yields almost immediate returns since it guarantees a smooth transition from just using an existing ERP to adding full-featured AP automation. Companies can choose how they want to make that connection. They can either manually export their AP data, or they can set up the system to automatically push the latest data sets to their accounting software.


We've put special thought into developing solutions optimized for the needs and workflows of particular verticals such as the automotive space. That's why many dealerships integrate their version of an ERP, called dealership management systems (DMS) by Sage, CDK, or PBS, with cloud-based AP automation powered by Yooz.


Seamless means fewer errors and higher productivity


Such seamless and painless integration means:


  • Data is pushed and pulled to and from the ERP system instantly, so everything's always up to date.
  • Yooz also pushes the image of each individual invoice to an ERP system like Sage Intacct.
  • Yooz talks to the purchasing module and pulls relevant purchase orders and recipients.
  • And we push other document types as well to close a PO and update an invoice to "paid" directly in the ERP system.

The fewer manual tasks, the fewer errors, the higher the throughput, the shorter the cycle time. That means your AP staff has more time to focus on activities that add real value, such as building a meaningful relationship with suppliers and extracting financial intelligence from all the data sets accumulating.


Many ERP systems are software bundles that do many things for many users. But we at Yooz know that seamless and painless AP automation and ERP integration is not a cookie-cutter thing. Every company has its own workflow and unique needs. That's why our team of customer success managers, engineers and customer support specialists help each organization throughout the entire integration process.


They've seen many approaches to better manage what you can measure. And they will help your AP team to make money from paying bills and do so in less time.