<img height="1" width="1" style="display:none;" alt="" src="https://dc.ads.linkedin.com/collect/?pid=565596&amp;fmt=gif">

6 mins read

Automated Invoice Processing

How to Reduce Manual Invoice Processing for Workplace Freedom

by Yooz on 06.30.2019


At Yooz, in addition to reducing the costs associated with invoice and payment processing, our goal is to provide an automated invoice processing solution that allows a different kind of freedom for finance and accounting teams. Providing the freedom from the manual processing invoices' drudgery and the piles of paper that only seem to get bigger.


Invoices come in a number of different formats, and the old way of processing them was by manually adding in all the relevant information into the corresponding fields. This manual data entry is both inefficient and often error-laden. Some invoices are hard to read, while other times, simple human error when inputting the data may be to blame. These days, there is no reason to remain stuck in the past of time-consuming manual data entry when you could free your Accounts Payable staff up for more value-added tasks. Leave the mundane data entry to the smartest, most powerful, and easiest-to-use invoice processing and payment automation solution on the market.


There are four main ways to reduce manual invoice processing with the Yooz Accounts Payable automation solution: cloud-based, zero-risk subscription, end-to-end invoice processing, and payment automation and time savings for more value-added tasks.


Reduce Manual Invoice Processing with Access to Our Cloud-Based Accounts Payable Automation Solution Anytime Anywhere


Our cloud-based solution that leverages advanced technologies such as A.I., smart data extraction and machine learning allows for dynamic approval workflows. So you can access, approve or send back and see the status of documents at every stage of the invoice and payment processing workflow. Around the clock 24/7.


Users are free to see the document's history, who has accessed it, who has approved it, where it is in the workflow. No more manual data entry. No more paper documents are exposed at all stages of the process, and no more lost documents.


And all without having to worry about maintaining servers or relying on IT support for technical issues as you would with an on-premise solution. Our customer support specialists are among the best in the industry and all-around super-cool people!


With the expert implementation and support teams at Yooz there are zero additional IT costs. Our team will make the process of getting you up and running as easy as possible, from seamless integration with your current ERP to training your entire team and users on how to use Yooz. We are transparent and provide you with all the necessary upgrades and updates to the Yooz software at no additional cost.


A cloud-based Accounts Payable automation solution like Yooz reduces manual invoice processing by eliminating paper and filing cabinets while keeping all of your documents safe and easily accessible from anywhere you have an internet connection.


Reduce Manual Invoice Processing with a Zero-Risk Subscription, Pay Per Invoice Processed Payment Format Solution


With our monthly subscription pricing structure, you have the freedom and flexibility to customize your subscription at any time. You are free to end your subscription at any time, but we would be really sad if you did.


Pay only for what you Yooz. You pay based on the volume of documents processed per month with the ability to scale as you grow. Your Yooz account can have an unlimited number of users with no added costs.


Our client, Jason Kleve of Transwest, said it best, “It was such a relief to find a complete solution that would accommodate the entire process, from purchase to payment, without any nickel-and-diming or added costs for bolted on software”.


Yooz’s zero-risk subscription-style, where you only pay for what you use, reduces the overall cost that comes with manual invoice processing and affordable and simple to understand. No hidden fees!


Reduce Manual Invoice Processing with a Complete, End-to-End AP and Invoice Processing Automation Solution


We hear a lot about OCR (optical character recognition), which turns a picture into words—in invoice processing and payment automation. It is an important characteristic. Even more important is the next layer, smart data extraction, a technology that “understands” and processes the OCR text to transform it into relevant data. Some providers might claim OCR but then apply human extraction, outsourcing to a third party—also called third-party verification. In this scenario, data entry is done by an outsourced firm and takes time as the data is being populated by people, on average 24 to 72 business hours. It kind of defeats the purpose of moving from a manual invoice and payment process to an automated process to save time, right?


A cloud-based Accounts Payable automation solution like award-winning Yooz offers a complete end-to-end invoice and payment processing automation system that leverages OCR, smart data extraction, and machine learning and eliminates manual human error.


“When searching for AP automation providers, the three most important considerations were cost, simplicity, and functionality. Yooz was the best combination of all three AND included P.O. matching. It made the choice easy.” – Mark Romito, Director of Finance at the Township of Upper St. Clair

That way, you’ll hold the key to freedom from tedious manual processes and have time to perform more strategic, value-added work.


A complete P2P automation solution like Yooz drastically reduces the time employees spend on processing a single invoice, which speeds up the average cycle time per invoice and eliminates mundane manual tasks for employees.


Reduce Manual Invoice Processing by Spending Your Time on Work That Adds Strategic Value Not Manually Processing Invoices


When you have a complete end-to-end invoice and payment processing automation solution, your time is free so that you can perform more strategic, value-added work. Mark Brousseau, consultant, Institute of Finance Management (IOFM) spokesperson, and AP automation subject matter expert, says, “Stakeholders will unlock the value of Accounts Payable automation and leverage it in more ways than ever. CFOs will believe that they can better manage cash, control spend, and mitigate risk if they optimize the invoice and payment process. All helping drive larger corporate objectives”.


Instead of continuing to ask, “How do we manage this ever-growing pile of invoices?” finance leaders will ask, “Where do we stand with working capital so we can more accurately forecast cash and manage budgets?” Further, “How do we better manage our supply chain? And, best of all, “What do we do with the cash that has been freed up?”.


Yooz client Bridgevine would agree to the benefits of automating their invoice processing workflow with Yooz Accounts Payable automation. “Because we’ve saved so much time with Yooz, we’ve been able to redeploy our Accounts Payable staff into more strategic, value-added work. They are better organized, have eliminated stress, and feel like they are contributing to our company’s success”, said Shawn Delaney, Controller.


Imagine the freedom to focus on developing new products, investing in R&D, and finding creative ways to add value to the organization and profits to the bottom line rather than flipping through invoice after invoice to manually type in each line item and each dollar amount.


The ability to clean up and speed up the invoice approval process with Yooz AP automation services also allows you to take advantage of early payment discounts and avoid late payment fees. When your accounts payable and invoice processing workflow goes from weeks or days down to only hours, the time you save really adds up! You can increase efficiency while cutting costs!


You can’t deny the results of automating your manual invoice processing with Yooz! Director of Operations for Peterson Auto Group, and Yooz champion, Patsy Price said, “Since implementing Yooz for our five-store dealership group, the invoice processing time has been reduced by 50%, the cost associated with cutting checks has decreased by 75%, saving us nearly 5,000 a year, and our GMs have complete visibility into our AP process”.


To learn more about how Yooz could save you time and money by eliminating manual invoice processing and freeing up your staff for more value-added tasks, click here to request a discovery call with one of our invoice processing and payment automation experts today!