The Most Advanced Paperless AP and Invoice Payment Automation Solutions
Many companies like yours are streamlining the AP process workflow by leveraging intelligent end-to-end and real-time AP automation technology across ERP systems to improve their invoice management, from procurement to payment (P2P) of invoices. AP automation is the new normal, and the Yooz solution provides the best artificial intelligence (AI) and machine learning technologies to help AP departments unleash their creative and innovative power for better security and control with invoice automation.
If you could accomplish these five things and save time, save money, and dramatically improve your business processes, why wouldn’t you?
- Completely paperless AP
- Online real-time supplier relationship management
- Same day invoice approval
- Ability to capture cash back and available early payment discounts
- Mobile access to invoice approval and communication
How Does It Work?
Yooz Features - Step by Step
Yooz Rising is Real-Time Cloud P2P Automation
Our ambition is to deliver the highest ROI in the most powerful P2P Automation solution on the market thanks to:
- The most intuitive and modern user experience on the market allows your finance team complete control over their invoice process
- The smartest real-time automation technologies thanks to a unique blend of AI Deep Learning and Big Data-based technologies (1M+ vendors mutualized data set)
- The most powerful and most secured features: from regulation-compliant traceability to AI-based fraud detection.
Purchase
Automate Purchase-to-Pay Automation using workflows:
- Create purchase requests and their attachments
- Automate approval workflows
- Automatically generate purchase orders
- Manage deliveries and monitor budget.
No touch
Straight Through Processing – Touchless document – Scalable : intelligent workflows to automate your data capture, approvals and payments:
- AI, Machine Learning, RPA and Big Data (1M+ vendors) automate real-time GL coding and PO matching with no prior settings
- Approve or reject using smart workflows and in-app mailbox and by adding attachments to support your decisions
- YoozPay: Approve, process, confirm payment and get your ERP updated with a complete and agile payment solution
- YoozStamp and YoozSmartSplit: 100% of documents are separated automatically which means less paperwork for your AP department
- Eliminate errors from manual processes
Capture
Capture all your documents in one place:
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Multi-channel: 100% of your invoices, vendor payments, PR, PO, credit notes, goods receipt and more, captured via e-mail, drag & drop, mobile, scan, sFTP for multiple formats: PDF, Factur-X, UBL, CII, EDIFACT…
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AI-based smart data extraction.
Plug & Play Export – ERP Integration
Invoice capture and automation seamlessly integrated with your accounting software:
- Automatic import and update of master data: vendors, chart of accounts, PO, tax profiles, users using Active Directory, purchasing catalog, and budgeting.
- Natively integration with 250+ ERPs worldwide: accounting lines, payment order, and more.
- Integration with Document Management Systems and business software with images and indexes
- New connectors are built every day.
Pay
Get Cash Back with Digital Invoice Payment Workflow
- Approve payment
- Pay invoices individually or as a batch
- Vendor receives payment (Virtual Credit Card, ACH, eCheck, Paper Check)
- Get your invoice payment status updated
- Get your ERP updated
Search – Lookup – Monitoring – KPIs
All documents stored securely in the Cloud:
- Gain instant visibility into your AP process and stop losing documents
- Easily capture, index, search and archive all types of documents and classify them in dynamic folders and assembling supporting documents with digital “stapling”
- Easy to search and find thanks to a unique combination of keywords-based search and multicriteria search.
- Monitor your partners and negotiate discounts with robust reporting dashboard.
- YoozReports lets you build, visualize, and optimize your P2P solution’s KPIs with the power of Excel
Fraud prevention - Authentication - Payment integrity
Benefit from the highest level of security and compliance:
- YoozProtect delivers a suite of tools to secure processes and flag fraud before payment execution
- Smart Fake Detection: automatic, AI-driven detection of fraudulent and forged documents
- Automatic detection of duplicates and inconsistent data (bank reference, amount, date …)
- Systematic and automatic application of internal control rules using Robotic Process Automation (RPA)
- Statistical behavior analysis of historical vendor amounts
- “Checksum” signature calculation for original document authentication
- The highest level of traceability and process assurance (audit trail, document history…)
Accessibility
Achieve seamless invoice capture and approval anytime, anywhere, optimizing efficiency and elevating productivity.
- Streamline invoice capture to prevent document loss
- Effortlessly synchronize with the Yooz Rising web application, ensuring convenient access to documents
- Access your complete document repository from any location, ensuring a comprehensive and consistent view of the document’s history
- YoozMobile transforms the invoice management experience, enabling businesses to effortlessly streamline financial operations while on the go
Reconciliation
Seamless, automated vendor statement reconciliation.
- YoozVendorStatements manages vendor statements at any volume.
- Proprietary AI-automated data capture and invoice matching from multi-format vendor statements.
- Rapid reconciliation and investigation workflow to quicky spot discrepancies, safeguarding financial data and integrity.
- Effortless integration with the Yooz Rising platform for complete inter-platform functionality.
Services
Benefit from a dedicated Project Support and a personalized User Support:
- Consulting, Configuration, Training and Remote or On-Site Assistance services to support the implementation of your project
- Multi-channel User Support: chat, customer portal, e-mail, telephone to contact a Yooz engineer at any time and know the status of your requests
- A knowledge base (videos, contextual help, articles,…) to help you use Yooz better
- A Yooz Insider Webinar training for continuous training of your users.
Why Our Customers Say
Life’s Better with Yooz
Proven by more than 4,000 companies across all business sectors worldwide that leverage our Yooz cloud-based AP automation solution to optimize productivity, save money, and unleash the creative and innovative power of their AP teams.
300,000+ users automate their invoices every day with Yooz
“We’ve all heard the saying ‘Time is money.’ Entering an invoice used to take about five minutes. Now it’s 15 seconds or less.”
Patsy Price
Director of Operations
With the Yooz and Sage Intacct combined integration you have a single source of the truth. It’s easy to find and manage every step of the AP workflow because everything is captured in one place. We have full visibility into the entire ledger.
Adam Maurer,
CPA, CFO
“Yooz has given us the ability to provide new offerings to our clients —who all process large volumes of invoices— allowing them to improve their efficiencies. Previously we struggled with this, and now we’re rolling out Yooz as a standard processing tool to support all of our large clients and help them achieve their business goals.”
– James Smalley, Accounting and Outsource Partner
“We looked at five offerings, but only Yooz did exactly as advertised. I liked the ease of implementation and its true OCR capabilities. Yooz adapted to our business needs and ERP system instead of us adjusting to the software.”
Bryan Schmidt
Controller
“We had really great talking points about the Yooz solution when we presented to the City Council. They loved the idea of ACH capability, and realized very quickly how we would save the city money, increase efficiencies, and improve our supplier relationships. Even better, there was no risk to the city. It was an easy decision for them to make!”
Terry Leake
City of Cleburne’s Director of Finance
“Closing the month used to take five days, and in a business like ours that relies on immediate information, it was five days too long. Now our month-end takes a half day, we’re meeting our targets, the information is correct, and we can move right into the accruals stage.”
Shelley Duggins
Accounts Payable Manager
“It was such a relief to find a complete solution that would accommodate the entire process, from purchase to payment, without any nickel-and-diming or added costs for bolted on software.”
Jason Kleve
Controller
“Many of the providers we considered offered a 500-pound solution for our 10-pound problem. Yooz, seamlessly integrated with the Sage Intacct ERP, was the perfect fit. And it will scale as we grow.”
Tim Carter, CFO
“We were trying to get our staff to be more analytical and forward-thinking, but they were too boggeddown with manual data entry and chasing paper. Now with Yooz, their time is freed up for more strategic,value-added tasks.”
Audrey Boggs
Accountant