No more human errors or duplicates
All teams can monitor where their invoices are in the validation process
Two days a week saved in invoice management
The Wisley Golf Club is a private members club, with 700 members, based in Surrey. Around 120 people are working at the club, managing the golf courses maintenance, working at the restaurant, running the retail shop, and organising the golf activities and competitions. The Wisley Golf Cluby subscribed to Yooz in 2020.
The Wisley Golf ‘s activities have risen significantly over the past few years alongside with the number of invoices and transactions. Therefore, the manual accounting process was no longer sustainable.
Their manual accounting process was relying on one single person who was about to retire. It was time for a change!
Mr. Richard Goodley, Chief Finance Officer, started looking for a solution that could be easily used by the whole team and facilitate the accounting tasks for all. The goal was to free the various team members from the amount of paper generated by the copies of invoices and from the manual and time-consuming processes they were dealing with.
After conducting an extensive benchmark, Mr. Goodley chose Yooz as their AP automation solution because it was the only solution that ticked all the boxes:
“Yooz is just so simple, it’s the way to go!”
CFO at The Wisley Golf
Within 2 sessions of online training with their dedicated Yooz expert, the teams were entirely ready to use the AP automation solution. The club named a “Yooz champion” in each team to be the reference, help other team members, and collaborate with Yooz to set up the right workflows.
With 6 departments and 10 different validations ballots, the club needed to adapt the processes to the individuals using them. With its validation routes, Yooz gave them the opportunity to tailor the processes as they wished.
Invoices can be sent by email from the supplier to a special email address, or directly collected on suppliers' portals by Yooz. They are then automatically processed, allowing fast approval and payment to their suppliers.
Mr. Goodley highlights the fact that advantages are not only for the accounting team but are shared by all employees. They notably report the following benefits:
Mr. Goodley feels that Yooz has really modernised their accounting processes, easing the work for all teams. It’s an additional argument for recruiting a new generation of AP staff and offering them the opportunity to focus on value-added tasks.
“Our new young account assistant was horrified the other day when she realised that before Yooz, we used to have someone keying in the data.”
CFO at The Wisley Golf