How to Improve the Accounts Payable Process

Revolutionizing Your Accounts Payable

From data collection to payment, a cloud-base Accounts Payable automation solution accelerates processes, eliminating manual tasks and reducing processing time. This not only leads to cost savings and improved cash flow but also introduces a streamlined, dynamic workflow that provides real-time tracking at every step. The resulting information provides management with a new level of enhanced strategic insight into the entire invoicing process.

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By implementing the right strategies and best practices, you can significantly improve your Accounts Payable Process.


Streamlining invoice processing, levering automation tools, and establishing strong vendor relationship are key steps to enhancing efficiency and accuracy. These efforts empower businesses to optimise cash flow, reduce costs, and ensure timely payments. The ultimate goal? A more effective and reliable financial operation.
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Measuring Effectiveness Using Accounts Payable Key Performance Indicators


Implementing an Accounts Payable (AP) automation process is just the first step in the journey towards how to improve the Accounts Payable process. To make sure that your business continues to thrive, you’ll need to monitor the effectiveness of the process against benchmarks. But how do you go about determining what Accounts Payable key performance indicators to use as metrics for your workflow and department?

Why Your Accounts Payable Budget Can’t Wait


In order to assess the effects of automation on a company's objectives, it is essential to comprehend the various aspects of an Accounts Payable budget. Employing tools like SMART goals (Specific, Measurable, Achievable, Relevant, and Timely) can facilitate the identification of pain points within the Accounts Payable (AP) department and aid in determining the potential benefits of automation. This understanding forms the foundation for exploring how to improve the Accounts Payable process.


"It is no wonder why accounts payable departments have made automation their top budget priority. But achieving the benefits of automation will remain out of reach for accounts payable departments that don’t take the right approach to selecting and implementing a solution."

- Mark Brousseau in the article "Seven Ways to Make the Most of Your Accounts Payable Budget"

Serenity Now and Later: The Business Case for AP Automation

By investing adequate time and resources into finding the optimal Accounts Payable (AP) automation solution, companies can unlock multiple benefits spanning the entire purchase-to-pay process. After all, having the ability to swiftly approve and pay invoices while reaping unparalleled speed, savings, and security becomes a distinct advantage. But how to embark on this journey of discovery? The answer lies in identifying and gathering the organisation's specific requirements and leveraging this information to construct a compelling AP automation business case. Matching these specific needs to the associated benefits undoubtedly demonstrates a strong rationale for how to improve the Accounts Payable process.

Did you know?

  • £1 500 is the average annual storage cost,
  • 7.5% of documents managed by a company end up lost,
  • 3% of documents managed by a company are misclassified,
  • £97 is the average cost for misclassified documents,
  • £117 is the average cost of reproduction for a lost document.
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Unlocking Potential: Achieving Accounts Payable Goals and Objectives


Enhancing Accounts Payable (AP) efficiency requires setting ambitious goals that go beyond processing invoices and avoiding late payments. Here are 5 ways to help you achieve your Accounts Payable goals and objectives: embracing a fully paperless process, driving supplier participation, achieving same-day invoice approval, maximizing early payment discounts, and providing mobile access for digital invoice approval. Setting these types of goals helps to overcome challenges identifies by finance leaders. Combining such goals with automation empowers organizations to achieve financial success and stay ahead of the competition.

Isn’t it time to aim higher and transform your AP department into a strategic asset for the digital age?

The Value of AP Efficiency


The AP process plays a vital role beyond timely invoice processing, impacting supplier relationships, providing financial information, and determining cash flow. Automation streamlines the workflow, reducing processing time, eliminating paper-based expenses, allowing real-time tracking and payment, increasing efficiency, and ensuring accuracy of the information. Considering the current economic landscape, having  an efficient Accounts Payable process just makes sense.

Unveiling the Power of Accounts Payable Data Analysis


Superficial details aren’t enough! It is important to go beyond surface details when processing invoices, using data analysis to transform the information into a valuable asset for strategic decision-making. However, manual errors can result in inaccurate or incomplete information, hindering rather than helping organisations.

Automation platforms can help with accurate Accounts Payable data analysis, improving visibility and financial decision-making. In fact, automated data collection and analysis can be a game-changer when it comes to staying competitive in today’s marketplace.
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