MET Group is an international organisation within the energy sector, operating in 17 countries (France, Germany, Hungary, Italy, Poland, Portugal, Spain, Switzerland…) supplying natural gas and electricity. In the current context, it is essential for MET Group to be able to adapt quickly to the constantly changing environment. During its expansion phase, the company faced a key challenge: the excessive amount of time spent on manual accounts payable processing. The solution to this challenge was provided by Yooz, the real-time cloud P2P automation platform. Since its implementation, MET Group have improved its productivity, optimised its accounting system and continued to grow without compromising its operations.
The challenge: Increasing productivity by eliminating manual administrative burdens
Prior to Yooz, invoice management at MET Group presented several inefficiencies that directly impacted the teams’ productivity. The previous system required manual uploading of supplier-specific templates and any changes to the invoice format meant that new templates had to be generated from scratch. This process was not only inefficient but also wasted significant time for all teams. What’s more, invoices themselves also had to be manually recorded, which was a clear bottleneck in the accounting process. These limitations not only hampered daily operations but also compromised the overall performance of the administrative department.
KEY CHALLENGES
- Optimise internal processes to save time on invoice processing and management.
- Adopt an intuitive and easy-to-use platform that ensures fluid communication between departments.
- Reduce payment delays and strengthen relationships with suppliers through more efficient management.
The solution: Digitising the accounting processes with Yooz
When analysing different automation solutions, one of the primary criteria for MET Group was the ability to easily integrate the solution with its existing accounting system, Microsoft Dynamics NAV (Navision). Yooz quickly stood out for its seamless integration and advanced capture technology, which greatly simplified the scanning and recording process.
The decision to implement Yooz was based on several key factors:
- Native compatibility with Navision, allowing direct integration without additional development.
- A simple and intuitive interface, which facilitated rapid user adoption.
- Smart Data Extraction powered by AI, capable of extracting invoice data without the need for predefined templates.
- Agility and precision in document digitalisation, reducing errors and processing times.
The implementation process was completed in approximately three months, from decision making to full operationalisation. The response from the various teams was very positive, with total acceptance right from the start, which definitely contributed to the success of the project.
“Yooz is practical, simple and intuitive. It’s not a complex tool that takes you a long time to get the hang of how it works.“
Ramon Vicioso
IT Manager
The benefits: More agility, more control, more time for valuable tasks
Following the implementation of Yooz, the accounts payable process has undergone a remarkable transformation, characterised by greater agility and a significant reduction in lead times from receipt of an invoice, to payment. The elimination of manual tasks led to considerable time savings and reduced administrative burden, allowing teams to focus on higher value-added activities.
Since the integration of Yooz, multiple benefits have been outlined:
- Faster invoice processing and approval
- Elimination of repetitive and tedious tasks
- Increased traceability and control, facilitating operational scalability
- Total user satisfaction, with no incidents recorded over the course of a full year of use
- Excellent technical support, available both during the onboarding phase and day-to-day use of the platform, although the smooth functioning of the system has meant that it has rarely been needed
KEY BENEFITS
- Increased agility and time saving in invoice processing
- High user satisfaction: no reported incidents in one year
- Efficient and reactive technical assistance, both upstream and on a day-to-day basis
“The Yooz team is phenomenal, both in technical assistance and daily support.”
Ramon Vicioso
IT Manager
Automation with Yooz has enabled MET Group to modernise its accounts payable process and focus on what really delivers value. The company recommends Yooz to any organisation looking for an efficient solution, noting in particular its simplicity, agility and seamless integration.