For over 70 years, KGS has been developing and manufacturing diamond abrasives for the glass, stone and hard coatings industries. With operations spanning 15 countries across four continents, the company manages a highly international organisation supported by local finance teams. Looking to modernise and scale its Purchase-to-Pay processes, as the business continued to grow, KGS sought a solution that would integrate seamlessly with Sage X3 while delivering advanced automation. Following a thorough assessment of the company’s needs, Deveho Consulting Group recommended Yooz for its native ERP integration, AI-powered invoice processing and flexible approval workflows, helping KGS streamline invoice management across its global operations.
The challenge: Streamlining invoice processing across a growing international organisation
Before implementing Yooz, KGS faced several challenges that were slowing down its invoice processing operations across its international organisation. The company relied on an invoice management solution that was difficult to update, lacked flexibility, and did not integrate seamlessly with Sage X3. As a result, finance teams often had to perform duplicate data entry and manage invoices through largely manual processes, increasing both workload and the risk of errors. The absence of a structured approval workflow also limited visibility and control over the validation process. These inefficiencies reduced overall productivity and restricted the team’s ability to handle growing volumes without increasing resources, prompting KGS to seek a more modern and scalable automation solution.
“The teams can now process more, with the same resources. Our P2P process has never been easier!”
Robin Pruim
CFO
The solution: Combining intelligent automation and workflow flexibility
After evaluating several options, KGS selected Yooz based on three key criteria: seamless integration with Sage X3, advanced AI-driven automation, and flexible approval workflows. Introduced by Deveho Consulting Group following a thorough assessment of the company’s needs, Yooz stood out for its ability to streamline invoice processing while adapting to KGS’ global organisation and internal controls.
The implementation began in July 2024 and followed a phased rollout approach, coordinated with the support of Deveho Consulting Group. KGS first deployed Yooz at its Dutch facility before progressively extending the solution to other international sites. This step-by-step strategy facilitated adoption across the organisation and ensured a smooth transition. Within 12 months, Yooz had been successfully rolled out across all KGS facilities, providing a standardised and scalable invoice management process worldwide.
“Each facility using Yooz marked a key project milestone.”
Robin Pruim
CFO
The benefits: Enhanced efficiency, control and confidence
Since implementing Yooz, KGS has realised a range of benefits that have streamlined invoice processing across its international operations and strengthened the efficiency of its finance teams.
- Higher productivity and processing capacity: Teams can now process more invoices in the same amount of time and with the same resources.
- Faster, smoother invoice management: Invoice processing has become smooth, straightforward and significantly quicker.
- Flexible approval workflows: Approval routes can be adapted easily to business needs, with no constraints linked to the number of users involved.
- AI-driven automation: Machine learning continuously improves recognition accuracy, reducing manual effort over time.
- Greater control and traceability: Structured workflows and native Sage X3 integration provide stronger visibility and financial oversight.
- Scalable processes for global operations: A standardised solution has been rolled out across all sites, supporting consistency and future growth.
“Everything feels very smooth and quick. People can process lots more documents in the same time as before.”
Robin Pruim
CFO
With Yooz, KGS has successfully transformed invoice processing across its international operations. Recommended and implemented with the support of Deveho Consulting Group, Yooz has enabled the company to increase productivity, streamline approvals and strengthen financial control through a seamless integration with Sage X3. Today, KGS benefits from a more efficient, scalable and future-ready Purchase-to-Pay process, supporting both its day-to-day operations and continued global growth.
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