UNITE HERE HEALTH AP Challenges and the Yooz Solution Fit
With regional offices in large metro areas such as New York, Las Vegas and Chicago as well as other cities around the U.S., UNITE HERE HEALTH previously managed invoices manually, requiring labor and resources which were needed elsewhere. Excluding Las Vegas, regional offices were required to collect documents and send them to the office in Las Vegas or headquarters in Illinois for entry, proper coding, review and approval for payment. At the end of each year, boxes full of invoices had to be packed and shipped offsite for storage before new folders had to be created for the upcoming year.
In order to shorten cycle times, increase visibility and boost overall productivity, Mr. Schmidt embarked on a “lean initiative” to go paperless and move the accounting workflow into the cloud. He went looking for a best-in-class AP solution that was easy to implement and did not require extensive training. He found the ideal vendor with Yooz.
“We looked at five offerings, but only Yooz did exactly as advertised. I liked the ease of implementation and its true OCR capabilities. Yooz adapted to our business needs and ERP system instead of us adjusting to the software.”
Bryan Schmidt
Controller
Main Pain Points
- Lost documents, storage issues and high mailing costs
- Lengthy processing time from receipt to payment
- Lack of reporting visibility including outstanding liabilities
“With Yooz, we know where documents are at all times. Before, it may have taken hours to find out just what the volumes were. People would come to my office to look for files or invoices. Now, I can find things quickly and run reports since I have easy access to all relevant documents.”
– Bryan Schmidt, Controller
The results seen by UNITE HERE HEALTH
The partial rollout of Yooz has already resulted in a dramatic cut in AP cycle times. What used to take weeks now takes 4 days and has since further shrunk to currently 2.5 days The improvements are due to capturing, automatically coding and storing invoices in the cloud instead of handling paper or sending around PDF files.
With these time savings come additional benefits that can be summarized as financial intelligence. As Yooz observes and learns from clerks’ keystrokes, it can continuously improve GL coding, reducing errors.
